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What’s our exposure on this contract?

Client side: Commercial view

Our budget is tight and the board wants to know where we stand. Can I see the exposure without chasing the team?

Where the contract stands

A budget is not a contract term, unless Option X22 applies, so no clause stops spending when it runs out. The Contractor's entitlement does not shrink because your approval has. The working controls are forecasting, early warnings, priced decisions on change and changes to the Scope, and the first step is to add up implemented events, notified events not yet priced and open early warnings.

Read the guide: Client budget being exceeded

This is our plain-English summary, not legal advice. Your own contract, including any Z clauses, decides.

In Contract Status, step by step

  1. One contract at a glance

    The contract overview gives the total of the Prices, implemented changes as a figure and a percentage, quotations awaiting a reply, what is certified and who owes a reply.

    A contract overview with time left, total of the Prices, payments and waiting for a reply, then lists of replies waiting and programme status

    KVW-C-2041: £163,950.00 of implemented changes on a £4,860,000.00 contract.

  2. What is not priced yet

    The Compensation Event Register shows each event and where it stands, so you can see which are still waiting for a quotation or a reply.

    The Compensation Event Register with status tiles and a table with total price, days and status

    Events showing £0.00 have no accepted price yet.

  3. Across all your contracts

    Contract Intelligence shows the health of each contract by area, and the value of quotations awaiting a decision.

    The portfolio health page with red, amber and green counts, quotations awaiting decision and a contract health matrix

    Available to administrators, commercial managers and the PMO.

  4. For the commercial director

    A view-only module for the director: what is outstanding on each side, contract health, agreed actions, and reports and downloads, with no contract team membership needed.

    Commercial director headline figures for overdue items on each side, items due, agreed actions missed and contracts in red

    Headline figures for the whole account.

What it does not do: Contract Status has no budget figure and does not forecast your final cost. It shows what is on the registers, and marks quotations as values proposed, not agreed.

All screens are from the upgraded app, using a fictional water company, Kestrel Valley Water, and its made-up contractors.

What happens next on the other side

The Contractor does not see your internal views: Contract Intelligence and the Commercial Director pages are for your own side. They see the same registers and the same figures on the shared records.

See it on a contract you can click through

The guided tour lets you walk the same fictional account yourself. Or book a demo, and bring the situation you are dealing with.

Take the guided tour Book a demo

More examples